Does your agency provide packages or groups of items or services to your clients? Use the VCM Quick Provide feature to package these services together. Then, use a barcode scanner to quickly record these service packages provided in real-time.
Increased Efficiency and Time Savings:
The primary benefit of the quick service entry resource is its ability to significantly speed up recording services. It makes the recording process much faster! Enabling users to enter services with just a single click or a quick scan minimizes the time spent on manual data entry. This efficiency can lead to substantial time savings, especially in high-volume environments. In such settings, seconds per transaction can add up to hours saved over the course of a day.
Versatility in Data Entry Methods:
VCM’s Quick Provide feature supports multiple data entry methods, such as keyboard and mouse, barcode scanners, and e-signature pads. This versatility ensures that it can be adapted to fit the specific needs and preferences of work environments. VCM’s flexibility of data entry enhances user experience and operational efficiency.
Improved Accuracy and Reduced Errors:
Manual data entry is prone to errors that can lead to inaccuracies in service records. These inaccuracies can potentially impact billing, inventory, and customer satisfaction. Quick service entry methods reduce the likelihood of such errors by automating the data capture process. For instance, barcode scanners eliminate the risk of mistyping and reduce the chance of overlooking entries. Furthermore, e-signatures ensure that customers receive the services recorded. This adds an additional layer of verification to the process.
Customizable Quick Service
The process has been designed to be as robust as possible and to streamline data entry for high-traffic locations. The Quick Provide screen was also designed to be simple enough for volunteer and beginner users of the VCM. Service packages, e-documents, and the screens visible modules can be configured at an agency level allowing each agency to turn this process to fit their individual needs.
Flexible Digital Intake Process
The flow of the intake process is also customizable. Depending on which services are provided to the client or family, VCM will take the user through sign-off verification steps in which the client signs off on required documentation, such as the OJFS Eligibility Food Take Home Form, using the digital signature pad. No paperwork to collect, maintain, or manage. Auditing can be done electronically or records can be printed for reporting requirements at any time.
